Signs Your Team Would Benefit from a Chief of Staff

  • Communications Management: Responding to emails, keeping up with Slack messages, and answering or returning phone calls on your behalf; alerting you when high priority messages need your response
  • Presentations: Organizing all the administrative details involved in presenting (scheduling, communicating with sponsors, preparing materials, follow-up surveys), writing the first draft and/or editing your presentation
  • Project Management: note taking during meetings, assigning project-related tasks out, and communicating project details
  • Budget Creation and Management: serve as a liaison between the office of the CEO and the finance department; in smaller organizations and startups, the chief of staff often manages the entire budget creation process (planning, reconciling expenses, monitoring revenue monthly)
  • Hiring and HR Systems: sorting through resumes, scheduling interviews, following up with candidates on hiring status, on-boarding new hires
  • The role of the chief of staff is that of a senior-level strategic partner. A chief of staff might manage projects across the entire organization, working with a variety of stakeholders and staff. If the leader is traveling or unavailable, the chief of staff makes decisions on their behalf — so there’s a real level of nuance required. Chiefs of staff often have experience in strategy and project management, and can help leaders create strategic plans, but they also need to be generalists, with experience in many different areas. As an executive’s spokesperson, the chief of staff also must hone in on the leader’s communication style and be able to write things like emails and reports in his or her style.
  • The role of the executive assistant tends to be focused on logistics, such as travel, scheduling, and expense processing — things that require a very strong eye for detail. It’s an incredibly important role as the smallest mistake can have huge implications for an organization’s leader.

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vChief provides interim and virtual chief of staff services designed to support executive leadership and maximize team productivity and growth.

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vChief — Virtual Chief of Staff

vChief — Virtual Chief of Staff

vChief provides interim and virtual chief of staff services designed to support executive leadership and maximize team productivity and growth.

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